RU

Tender search

Tender search for your product range, delivered to CRM

We find tenders for what you supply and deliver them to CRM as ready deals: with the price, submission deadline, customer and a task for the manager. We also build any other bots and integrations: order emails, forms, CRM, messengers.

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What the tender bot does

Searches for your product range

A dictionary of phrases for your products and stop words. The bot looks at the tender title and items and filters out tenders that are too small or already closed.

No noise, no duplicates

Tenders where the customer sells assets or leases out property are filtered out. A tender the source returns as several cards (same notice number and lot) becomes one deal; different lots stay separate.

Ready deals in CRM

Number, law, starting price, security, dates, platform and links, customer, procurement contact and past tenders. The bot does not overwrite the manager’s own edits.

Deadlines under control

A “Review the tender” task before bidding closes, an email report when bidding closes, and the tender outcome is marked in the deal automatically.

Manager workspace

In a browser and on a phone: a dictionary with versions and edit history, a results preview, a “Send now” button and help on every screen.

And any other bots

Website orders to email, forms and requests, CRM, notifications in Telegram, VK and MAX, 1C exchange.

Two ways to search

Together we choose where the bot gets tenders from. Selection, CRM and the manager workspace are the same in both options.

We search all platforms ourselves

Government procurement in EIS under 44-FZ and 223-FZ, commercial and regional platforms. We run and maintain the sources and access to them ourselves.

  • No aggregator subscription needed
  • We connect the platforms you need and maintain them
  • Costs more: we run and maintain the sources ourselves

Through your service’s API key

If you already subscribe to a tender aggregator with an API, we connect to it with your key. Requests are paced and stay within the service limits.

  • We use the subscription you already have
  • The service maintains the sources
  • Usually cheaper than our own search

The two options are priced differently; we quote for your task: product range, platforms, deal fields and reports.

How the tender bot works

Selection, merging duplicates, deals in CRM and the manager workspace already run for our client: the bot gets tenders through the API key of the client’s service. Our own search across platforms is set up per project. We do not disclose the client’s name.

Tendersselection, dedup, logPlatformsAggregatorDictionaryCRMManagerEmail
Tendersselection, dedup, logPlatformsAggregatorDictionaryCRMManagerEmail

How a tender reaches your manager

There are two possible sources: our own search across platforms, or an aggregator you already subscribe to. After that the path is the same: phrase matching, merging duplicates, a deal with a task in CRM.

  1. Our own searchEIS under 44-FZ and 223-FZ, commercial and regional platforms
    Your API keya tender aggregator you subscribe to
  2. Phrase matchingphrases for your range and stop words
  3. Merging duplicatesone notice number and lot: one deal
  4. CRMa deal with fields and a deadline task
  5. Managerin CRM and in the workspace on a phone

Selection: only what you supply

The bot looks at the tender title and its items. Managers change phrases, stop words and the minimum price themselves; the bot filters out asset sales and leases on its own.

  1. Dictionary phrasesyour products and how they are worded
  2. Stop wordssimilar tenders that are not yours
  3. Not a purchaseasset sales and leases are filtered out
  4. Price and datesminimum price, bidding still open
  5. No duplicatesby notice number and lot, different lots stay separate

The deal in CRM and what comes next

The deal arrives filled in: the manager does not need to open the platform to decide whether to bid. The bot sets a task for the submission deadline and marks the tender outcome itself.

  1. Dealnumber, law, starting price, security, platform and links
  2. Customercompany, procurement contact, past tenders
  3. Deadline task“Review the tender” before bidding closes
  4. Email reportwhen bidding closes
    Notificationsnew tenders in Telegram
  5. Outcometender results are marked in the deal

Manager workspace: the dictionary without a programmer

Managers edit phrases and stop words themselves in a browser or on a phone. Before saving they see what will be found, and every dictionary version stays in the history.

  1. Edit the dictionaryin a browser and on a phone
  2. Results previewwhat the new phrases will find
  3. New versionhistory: before, after, who and when
  4. “Send now”no need to wait for the scheduled run
  5. Deals in CRMwith the new tenders

How we launch

  1. Product range

    We go through what you supply and which tenders matter to you and which do not.

  2. Source

    We choose an option: our own search across platforms or your service’s API key.

  3. Dictionary

    We collect phrases and stop words and check them on the results preview together with your managers.

  4. CRM

    Pipeline, stages, deal fields, tasks and reports in your CRM: amoCRM, Bitrix24, EspoCRM or another one. CRM setup is a separate service.

  5. Launch

    The bot searches on schedule, managers work with deals and edit the dictionary themselves.

  6. Support

    A log, reports and changes as your product range evolves.

Already running in our tender bot

Pricing differs, we quote for your task. Using your service’s API key is usually cheaper, our own search across platforms costs more: we run and maintain the sources ourselves. Other bots and integrations: 2,500 RUB/hour, or 2,250 RUB/hour from 10 hours.

See all pricingDownload the presentation (PDF, 0.2 MB)
  • A phrase dictionary for your range: managers edit it, every version is saved
  • Dictionary edit history: before, after, who and when
  • Stop words and filtering out tenders where the customer sells or leases
  • One notice number and lot: one deal, different lots stay separate
  • A deal in CRM: number, law, starting price, dates, platform, customer and contact
  • A deadline task for the manager and a report when bidding closes
  • Tender outcomes are marked in deals automatically
  • A workspace in a browser and on a phone: results preview, “Send now”, help
  • Paced requests to the source API, within its limits

Other bots and integrations

We can build any other bot as well. The first three flows already run in an online store we built; the 1C exchange is a separate service.

Website order: emails to the manager and the buyer

The buyer fills the cart and leaves contact details. There is no online payment: the manager gets in touch and sends an invoice. The confirmation email to the buyer is switched on or off with a checkbox in the admin panel.

  1. Cartproducts and buyer contacts
  2. Checkscaptcha, consent to data processing
  3. Order in the admin panelsaved even if the mail server fails
  4. Email to the managerthrough your company mail server (SMTP)
    Email to the buyer“Order received”, optional
  5. Managercalls back and sends an invoice

“Request a call” and website forms

The form is loaded fresh when the window opens, so it works on cached pages too. Every request stays in the admin panel, and the client is added to a shared client table.

  1. Button or form“Request a call”, “Write to us”
  2. Spam protectionown captcha, bot trap, rate limit
  3. Request and clientin the website admin panel
  4. Email to the managerto one or several addresses

Exchange-rate prices and a change log

The Central Bank of Russia rate is updated daily. A price recalculation first shows what will change; once applied, it is written to the log and the manager receives an email with a table.

  1. Central Bank of Russia ratescheduled update
  2. Previewwhat will change, before saving
  3. Website pricespage cache is cleared automatically
  4. Change logwhen and which prices changed
    Email to the managertable and an Excel file
Separate service

Website and 1C

Catalog, prices and stock go from 1C to the website, orders and clients go back. The exchange keeps a log and reports errors.

  1. 1Cproducts, prices, stock
  2. ExchangeCommerceML, OData or REST
  3. Websitecatalog and orders
  4. CRM and emailthe order reaches the manager

Frequently asked questions

Where do you search for tenders?

Two options. We search ourselves: government procurement in EIS under 44-FZ and 223-FZ, commercial and regional platforms. Or we connect with your API key to a tender aggregator you already subscribe to.

Which option is cheaper?

Usually the one with your service’s API key: the service maintains the sources. Our own search costs more because we run and maintain the sources and access to them ourselves. We quote for your task.

How does the bot know a tender is relevant to us?

By the phrase dictionary for your product range and stop words. Managers edit the dictionary in the workspace themselves, see the results preview and save a new version.

What about duplicates?

A tender the source returns as several cards with the same notice number and lot becomes one deal. Different lots of the same tender stay separate deals.

Can we do without CRM?

Yes. New tenders can arrive in Telegram and by email, and managers handle the dictionary and results in the workspace.

Do you build other bots?

Yes: website orders to email, forms and requests, CRM, messenger notifications, 1C exchange. Example flows are further down this page.

Who reviews the tenders found?

Your tender team or our AI tender manager: every day we read the documentation of new procurements, match the items with your catalogue and give a decision on whether to bid, with the reason. This is a separate service.

Which CRMs does the bot work with?

Any CRM with an API: amoCRM, Bitrix24, EspoCRM and others. If you have no CRM yet, we will choose and set one up as a separate service.

Will a Telegram bot work if the server is in Russia?

Telegram is currently unreachable from some Russian servers. We host the bot on a server where the messenger works reliably and set up the link to the website and CRM separately. VK and MAX bots work from Russia.

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Let’s discuss your project

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