AI tender manager
We take over data processing for procurements in your field and bid preparation. Your team gets ready bid or no-bid decisions, draft bids and the full picture in the CRM. Procurements you cannot bid on yourself become possible sales through dealers and website promotions.
For each new procurement: your products and prices by item, margin to the customer price, risks, a verdict of fits, check or not yours, and a clear reason.
We download the documentation and list the required characteristics: instrument delivery, dimensions, power, configuration. Then match them with your models.
We fill in product characteristics to match the specification, pick the registration certificate and declarations, and calculate the minimum price and a forecast of the winning price.
Where your share is small, we prepare a package for dealers. Where someone else's share is small, we find a partner for it and you bid yourself.
Pipelines by stage, an item list with your products, documents, customer contacts, tasks and deadlines. A separate pipeline for dealers.
Based on results and declines we adjust the tender bot: it selects procurements more precisely and you bid on more of them.
An example day: 18 new procurements, each specification reviewed. 2 prepared for bidding, 4 for the head to decide, 12 declined with a reason: wrong product, price below ours, the set costs more than the customer price.
Every working day new procurements are already reviewed: each has a verdict, a reason and your products with prices. The decision stays with your employee.
If your products are only a small part of a lot, bidding does not pay off. We turn such procurements into sales through dealers. If only a small part is someone else's, we find a supplier for it and you bid yourself.
We review the catalogue, purchase prices and stock, and which procurements interest you.
We set up the tender bot, CRM pipelines and a table for your responsible person.
Every working day, decisions on new procurements with reviewed specifications.
Draft bids, price calculation, control of deadlines and securities.
"20 / 80" mailings, promotions, characteristics and documents in product cards.
Adjusting the bot based on results, future procurements, small purchases without bidding.
Pricing depends on the task: volume of procurements, product range, whether you need draft bids and work with dealers.
Documents are reviewed by AI, conclusions are checked by a specialist. Your employee makes the decision on each procurement and submits the bid with their own electronic signature.
The tender bot finds procurements: public procurement under 44-FZ and 223-FZ, commercial platforms or your aggregator via an API key. Documentation comes from the unified procurement system and the platforms.
These are procurements where your products are only part of the lot. If your share is small, we pass it to dealers with a ready package of documents. If someone else's share is small, we find a supplier for the missing items and you bid yourself.
Products are matched to the specification using your catalogue. If a product card lacks the characteristics customers ask for (dimensions, instrument delivery, power, configuration), they have to be checked manually. So we keep the website accurate.
We work in your CRM or set up a new one: amoCRM, Bitrix24, EspoCRM. CRM setup is a separate service.
No. We prepare a draft bid, a calculation and a document checklist. Your employee submits it: control and responsibility stay with you.